Vacancy: Administrative Assistant – Bilingual

Vacancy: Administrative Assistant – Bilingual

November 1, 2017 at 10:05 AM

 

position vacancy

Administrative Assistant – Bilingual  

Unifor Local 2002 is seeking to fill a full-time position for an Administrative Assistant at our Mississauga office. The Administrative Assistant will perform a variety of general administrative and clerical duties. The candidate we are looking for is self-motivated, highly productive, organized and must strive in a busy and dynamic environment. The candidate will report directly to the President of Unifor Local 2002. 


Key Responsibilities: 

  • Performs general administrative and secretarial duties such as documenting, photocopying, faxing, mailing, computer scanning, and voice messaging systems  
  • Reception duties consist of: answer, and direct phone calls, file maintenance database upkeep
  • Completes internal and external correspondence, legal documents, form letters, and other documents, and distributes them as directed (in both official languages English and French)
  • Receive, open, sort, prioritize, and distribute incoming mail
  • Coordinates organizes meetings and conferences including meeting venue bookings, catering requirements, arranges the boardroom with audio-visual equipment and flip charts as directed 
  • Prepares meeting agendas, records and distributes meeting minutes as directed
  • Arranges, coordinates, organizes, and books travel/hotel arrangements as directed
  • Maintains adequate office supplies and office equipment services
  • Monitors visitors access
  • Assist with other duties as assigned


Skills and Qualifications:

  • Completion of College, and/or relevant post-secondary education
  • Administrative Assistant diploma or related diploma 
  • Excellent written and verbal skills in both official languages 
  • Highly proficient with Microsoft Office Suite - Word, Excel, Outlook, PowerPoint, and Access 
  • Training or experience in general office accounting procedures 
  • Training or experience in the travel industry with airline/hospitality service will be given preference
  • Two to five years of working in an office environment performing similar job functions is recommended
  • Knowledge of the Labour Union sector is an asset
  • Must be punctual, professional, and flexible to work hours on occasional short-term basis: evenings or weekends 
  • Must have a personal vehicle and driver’s license 

Summary 

Posting is open to all members of Unifor Local 2002 in good standing. Only candidates selected for an interview will be contacted.Please submit resume to:apply@unifor2002.org no later than 12:00 noon on November 15, 2017. 

Starting Salary range $37,000 – 42,000, per annum based on experience and qualifications.  Please note the successful candidate will have a six (6) month probationary period.